Credit Manager

As the Credit Manager, your role will be to maintain the accounts receivables for Buhler Industries Inc. and its subsidiaries. Collect all accounts, and establish new customers. Secure all product sold to customers through legal processes to reduce the company’s exposure in the event of default. Co-ordinate all clerical processes of invoicing and accounts receivable by providing assistance to all levels of employees. (Two direct reports)

· Review all accounts monthly to determine which accounts are not current

· Purge all accounts monthly by applying credits to debits with assistance/direction from the TM or customer

· Supply all TM’s (territory managers) with a monthly listing of past dues for review

· Contact TM’s on a monthly basis to discuss solutions or assist in collecting where necessary

· Contact all past due customers on a monthly basis where a TM is not present

· Put all delinquent accounts posing a problem on “credit hold” (on a monthly basis) until issues are resolved

· Open or close delinquent accounts daily as required and as circumstances change

· Work with TM’s & customers daily to resolve any collection issues

· Forward accounts to legal council for collections if Buhler is not able to collect.

· Write off any accounts not collectable to bad debt and summarize annually

Security

· Obtain and process credit applications for all potential customers

· Obtain a signed security document from customer:

-GSA (General Security Agreement) in BC, AB, SK, MB, ON

-Convention D’Hypotheque in Quebec

-Maritimes- N/A

-General Security Agreement in U.S.

-Chattel Mortgages where applicable

-Conditional Sales Contract where applicable

· Register GSA’s and Hypotheque in appropriate provinces

· Do UCC (Uniform Commercial Code) filings in appropriate state(s) in the U.S.

· Obtain Corporate/Individual searches to define all secured parties

· Send notification letters to perfect Buhler’s security position

· Diarize all registrations for annual review, renewal or amendments

· Discharge registrations and filings upon request of customers where applicable

· Review all incoming postponement and/or subordination agreements and sign those applicable to Buhler where Buhler’s security position is not threatened

· Advise TM’s, dealerships and inquiring banks of security document content

· Co-ordinate returns for dealerships (and Buhler personnel) that are doing voluntary closures as described by the buy-back regulations of the province/state

· Advise TM’s and receiving warehouse on return procedures

· Advise TM’s on equipment removal where bankruptcy or receivership is taking place.

· Work with receiver in the event of dealer default to ensure the well-being of Buhler inventory until all product has been moved or payment has been obtained

· Co-ordinate daily deposits

· Maintain a daily flow of A/R customer information for posting of cash received

· Authorize all discounts where special circumstances exist when posting cash

· Assign D/A (additional discount authorization) #’s for product owing in A/R

· Assign R/A (return authorization) #’s for product being returned for credit

· Take in-house calls on account discrepancies where guidelines are not met by customers and resolve issues

· Re-date invoices that qualify for extended terms based on program guidelines

· Track any discrepancies as presented from warehouses, territory managers, parts departments, inside sales staff and support staff in all locations

· Train employees Buhler processes pertaining to A/R, invoicing, order processing, warranty procedures etc.

· Computer training for territory managers pertaining to account access, invoice history, payment history and faxing processes

· Co-ordinate month-end posting of cash from all locations, receive TM direct deposits, and conclude month-end invoicing

· Send manual month-end statements to customers

· Forward TM month-end statements

· Assist TM’s at year-end to insure A/R is clean for dealer volume bonus paid

· Process and authorize all volume bonuses paid to dealerships

Job Requirements: